Schedule 2 PIB Guidelines

A. Introduction of participants 

• Host team 

  • Names and functions 

• Facility personnel 

  • Participants names and functions 

B. General information about the facility  

• Brief history of the facility and basic information 

• Type of industry (e.g., fertilizers, pharmaceuticals, pesticides, plasticizers, paints, soaps, etc.) 

• Management, organisation, operations, environment 

• Certificates of accreditations (e.g., ISO, FDA, etc.) 

• Security features (e.g., fence/wall, CCTV, patrols, others) 

• Any changes in the facility (operational, organisational) since the last inspection (if applicable) 

• Number of employees 

• Aerial view map indicating: 

  • Location in relation to Point of Entry (POE)

  • Distance from POE  

• Facility layout indicating: 

  • Boundaries and gates 

  • Total area of the facility 

C. Facility safety measures 

• Related to inspection conduct: 

  • No operation/touching of equipment 

  • Need for escort 

• Related to facility: 

  • Safety hazards and safety procedures 

  • Specific personal protective equipment 

  • Emergency alarms and response procedures  

  • Evacuation routes 

  • Assembly points 

  • Location of medical facilities and nearest hospital (in km) 

D. Logistics and administrative information  

• Working hours: administration and operations 

• Working spaces 

  • Inspectors and escort team working spaces (offices), and briefing areas 

  • Set-up inspection team office (lockable, power supplied, available during the entire inspection period, equipped with desks and chairs) 

• Communications/mobile phone policy 

• Transportation 

• Lodging and meals 

• Security and badging procedures 

E. Physical layout 

• Provide facility layout or comprehensive list indicating the following: 

  • Declared Schedule 2 facility(s) 

  • Schedule 3 and DOC/PSF facility(s) (if any) 

  • Common infrastructure (e.g., QC/R&D laboratories, waste treatment, maintenance, warehouses, pilot facilities, medical facilities, etc.) 

  • Non-declarable facilities (e.g., formulation, polymers, inorganic chemicals, etc.) 

  • Other companies/facilities which may be physically located within the same boundary, but may not (operationally) form part of the facility 

  • GPS reading point (if coordinates are declared) 

F. Detailed information – quantitative information 

• Declaration figures (indicate any changes/discrepancies in relation to the declared data) 

  • Identification of Schedule 2 facility(s) (e.g., building/structure, location, etc.) 

  • Main activities of Schedule 2 facilities(expressed in terms of PGC) 

  • Activities in relation to Schedule 2 chemicals (production (PROD) processing (PROC), consumption (CONS)) 

  • Characteristics of the facility(s) (dedicated, multipurpose) 

  • Other activities (expressed in terms of codes B04, B05, B06) 

  • Production capacity and method of calculation (if applicable) 

  • Specific information in each Schedule 2 chemical (IUPAC/trade names) 

G. Overview of declared Schedule 2 activities 

• Consider inclusion of the following for each Schedule 2 facility: 

  • Chemical PROD, PROC, CONS quantities (e.g., annual summary) 

  • Types of chemical reaction(s) with reaction schemes/process diagrams (including downstream processes, e.g., filtration, distillation, centrifugation, etc.) 

  • Materials of construction (e.g., SS, CS, Hastelloy, etc.) 

  • Mode of operation: batch/continuous 

  • Dedicated/multipurpose 

  • Type of control (e.g., manual, automatic, etc.) 

  • Associated infrastructure (e.g., tank farms, laboratories, etc.) 

  • Specific safety features (e.g., detectors, PPE) 

• List all scheduled chemicals on the facility, even if under threshold levels 

H. Records to be reviewed 

• The records review process is not part of the PIB and therefore these documents should not be included in the PIB material. 

• It is highly recommended to have these documents ready at the beginning of the inspection, to optimize the inspection process. 

• The following is a non-exhaustive list of relevant records generally requested and accessed by OPCW inspectors during the records review process 

I. Mass Balance – examples  

• It is recommended that the facility perform Mass Balance calculation in advance. It helps identify potential issues and prepare the rationales. 

  • Mass Balance calculation instructions 

  • Mass Balance calculation template